Regardless of which ground you apply on, TRP documents must be filed no later than 15 working days before your permitted stay in Ukraine ends (Cabinet of Ministers Resolution No. 322, para. 17), and the TRP is issued within 15 working days of their acceptance (para. 5). The DMSU (State Migration Service of Ukraine) enforces the filing deadline strictly. Overstaying before filing a TRP application creates a separate legal problem that is difficult and expensive to resolve.
Timeline by Ground
| Ground | Application deadline | Legal processing time | Common delay |
|---|---|---|---|
| Work (employment) | At least 15 working days before the permitted stay ends | 15 working days | DMSU appointment backlog; no lease or title document for the address (DMSU then checks it with a home visit) |
| Study | At least 15 working days before the permitted stay ends | 15 working days | University enrollment confirmation not yet issued; missing notarised translations |
| Business (company owner) | At least 15 working days before the permitted stay ends | 15 working days | Company registration extract not ready; EDRPOU pending |
| Family reunification | At least 15 working days before the permitted stay ends | 15 working days | Sponsor's TRP renewal pending; notarised marriage/birth certificate translations rejected |
| TRP extension (any ground) | Up to the last day of the current TRP; with fewer than 15 working days left, only at a DMSU territorial office (Resolution No. 322, para. 19) | 15 working days (para. 5) | Leaving extension too late; change in employment that invalidates original ground |
Work-Based TRP: What to Expect Step by Step
The work-based TRP is the most common ground for Bangladeshi applicants entering Ukraine on a D-employment visa. After arriving in Ukraine, the following sequence applies:
Confirm your address (first days after arrival)
DMSU checks the address you state in the TRP application. A lease or the owner's title document confirms it; without one, DMSU officers check the address with a home visit (Resolution No. 322, paras. 32 and 36-1). Residence registration follows the TRP: declare or register your address within 30 calendar days of receiving the TRP (Law No. 1871-IX, Art. 5(5)).
If your employer provides accommodation, ask for a document that confirms your right to live there. Keep it with your TRP documents.
Book DMSU appointment (as soon as possible after arrival)
Book your DMSU appointment immediately on arrival, not when you have assembled all your documents. Prepare documents while waiting for the appointment. The legal deadline: TRP documents no later than 15 working days before your permitted stay ends (Resolution No. 322, para. 17). Booking early leaves room for wait times.
If no slot fits before that deadline, attend the DMSU office and explain your situation. They may accommodate urgent cases.
Submit TRP application at DMSU (before D-visa expiry)
Documents for a work-based TRP (Resolution No. 322, paras. 32–33): passport with the D visa; certified Ukrainian translation of the passport data page; medical insurance for the whole TRP period; proof of the administrative fee; tax number document, if you have one; the work permit; the employer's undertaking to notify DMSU and the employment service if the contract ends early. Optional: a lease or title document for your address (otherwise a home visit, paras. 32, 36-1). The officer prepares the application form and takes biometrics (para. 22).
The DMSU officer reviews documents at the appointment. Accepted documents trigger card production. Rejected documents mean you return with corrections — this loses appointment time and may push you past the deadline.
Wait for TRP card production (15 working days by law)
By law the TRP is issued within 15 working days of the documents being accepted (Resolution No. 322, para. 5). You will be notified when the card is ready. Collection is in person at the DMSU office where you submitted.
While your TRP application is under review, your D-visa serves as your legal authorisation to remain in Ukraine. Do not travel outside Ukraine during this period — re-entry may complicate the pending application.
Common Delay Causes and How to Prevent Them
| Delay cause | Typical time added | Prevention |
|---|---|---|
| Missing address documents | 1–2 weeks | Bring a lease or the owner's title document for the address you state; without one DMSU checks it with a home visit |
| Missing notarised Ukrainian translations | 1–2 weeks | Arrange translations before or immediately after arrival; use licensed Ukrainian translators only |
| DMSU appointment backlog (Kyiv offices) | 2–4 weeks | Book appointment on the day of arrival, not when documents are ready |
| TRP extension filed too late | Legal jeopardy; fines possible | Exchange is possible until the TRP's last day (Res. 322, para. 19); start early, set a calendar reminder |
| Employer contract or work permit expired before TRP renewal | Depends on how quickly employer renews permit | Employer files the extension 20–50 calendar days before expiry (Law No. 5067-VI, Art. 42-6); track the date yourself |
Staying Legal While Waiting
Between filing your TRP application and receiving the card, your D-type visa remains your legal authorisation to be in Ukraine. The DMSU issues an acknowledgement receipt for submitted applications — keep this document on your person at all times during the waiting period.
Do not travel outside Ukraine while your TRP application is pending. Leaving Ukraine while a TRP application is under review may be treated as abandonment of the application. If you must travel urgently, consult your immigration lawyer first — they can advise on the implications for your specific case and jurisdiction.
By law, documents to exchange an expiring TRP can be filed up to the last day of its validity; with fewer than 15 working days left, only at a DMSU territorial office (Resolution No. 322, para. 19). Leaving the exchange until the last days of the TRP validity is a common and avoidable mistake: a missing document then has no time to be fixed.
Related Pages
Need help with TRP application documents or have a specific situation — change of employer, expired visa, pending renewal?