How the Employment Document Package Is Structured
The employment document package for a Ukrainian work permit is assembled in two parts: the employer's set and the employee's set. The employer files the work permit application with the DSZ (State Employment Service of Ukraine, Державна служба зайнятості) — the foreign worker does not file directly. For the DSZ file the worker supplies only copies of the passport data pages and a photo; anything else an employer asks for serves its own selection.
Understanding both sets helps you hold your Ukrainian employer accountable and verify the complete package before your visa application is filed.
Document Sets at a Glance
| What DSZ receives (Art. 42-2) | What your employer may ask for its own selection |
|---|---|
| Application in the Cabinet of Ministers form (заява) | Curriculum Vitae (CV) |
| Worker's passport data pages + certified Ukrainian translation | Educational degree(s) |
| Colour photo of the worker, 3.5 × 4.5 cm | Professional certificates |
| Draft employment contract certified by the employer | Work experience reference letters |
| Proof of payment of the permit fee | These are outside the DSZ file. |
Employer's Document Set — What the Law Lists
Art. 42-2 of the Law of Ukraine “On Employment of the Population” (No. 5067-VI) lists what the employer files for a new permit: the application in the Cabinet of Ministers form, copies of the worker's passport data pages with a certified Ukrainian translation, a 3.5 × 4.5 cm colour photo, the draft employment contract (or gig contract) certified by the employer, and proof of payment of the permit fee. Seconded workers and intra-corporate transferees file the foreign contract or transfer decision instead.
The employment centre pulls the employer's data from the Unified State Register itself, and its officials are prohibited from demanding documents beyond this list (Art. 42-2, parts 5 and 7). The law sets no labour-market test and no vacancy-publication period. You can still check the employer's ЄДРПОУ record yourself at usr.minjust.gov.ua and confirm that the name and code match your permit and contract.
Worker's Documents — Detailed
| Passport copy (for DSZ) | Copies of the passport data pages with a certified Ukrainian translation (Law No. 5067-VI, Art. 42-2(1)(2)); no apostille or legalisation of the copy is required. The work permit is tied to your passport number; with a new passport the employer files a free amendment within 30 days (Art. 42-5). |
|---|---|
| Curriculum Vitae (CV) | For the employer's own selection; outside the DSZ file. |
| Educational degree(s) | For the employer's own selection or a regulated profession; outside the DSZ file. If a Ukrainian body asks for one, it needs an MFA Bangladesh apostille and a certified Ukrainian translation. For regulated professions (medicine, engineering for safety-critical applications), nostrification through the Ministry of Education may be required — start it early. |
| Professional certificates | For the employer's own selection; if a Ukrainian body asks for them, MFA Bangladesh apostille + certified Ukrainian translation. |
| Work experience evidence | For the employer's own selection; outside the DSZ file. Letters should be on company letterhead, signed, and include the employer's contact details for verification. |
| Medical fitness certificate | From a BMET-approved medical centre in Bangladesh — a BMET departure requirement, outside the DSZ file. Some sectors have additional Ukrainian requirements — see healthcare and food handling notes below. |
| Ukrainian taxpayer number (РНОКПП) | If you already hold a Ukrainian tax number from a previous stay, include a copy. If not, you will need to obtain one after arrival — your employer can assist. The tax number is required for payroll processing and for certain DSZ forms. Obtaining it requires an in-person visit to the Ukrainian tax authority with your passport. |
Medical Certificate Requirements for Specific Sectors
Beyond the standard BMET-approved pre-departure medical, Ukrainian employers in certain sectors require additional certifications:
- Healthcare sector: Employees working in clinical settings, patient care, or medical laboratories must present a medical fitness certificate from a licensed Ukrainian medical institution confirming absence of tuberculosis (chest X-ray), blood-borne diseases, and communicable conditions. This Ukrainian medical check typically happens on arrival, before commencing work, and is arranged by the employer.
- Food handling and hospitality: Workers in food production, processing, catering, or kitchen roles require a Ukrainian medical certificate (санітарна книжка / sanitary book) confirming they are free from conditions that pose a food safety risk. This is obtained in Ukraine from a state medical facility and requires periodic renewal.
- Education sector: Workers in childcare or school settings may be required by the employer to present additional clearance records. Discuss specifics with the employer's HR team before departure.
Employment Contract Requirements
A Ukrainian employment contract submitted to DSZ must meet the requirements of the Ukrainian Labour Code. A contract that omits required elements will fail DSZ review and delay or block the work permit. Verify all of the following before signing:
- Full legal names of both parties: employer's full company name and ЄДРПОУ code; your full name exactly as in your passport — check transliteration letter by letter. "Hossain" vs "Hussain" causes permit rejections.
- Job title matching occupational classifier (КЗПП): the position title must correspond to a code in the Ukrainian National Classifier of Occupations. Generic titles like "specialist" without a КЗПП reference may not pass DSZ review. Ask your employer to confirm the specific КЗПП code for your position.
- Salary stated in UAH: the salary must be in Ukrainian hryvnia and at or above the national minimum wage (UAH 8,647 a month from 1 January 2026). Contracts stating only a foreign currency or "salary to be agreed" are rejected by DSZ.
- Job duties and description: the contract must describe the specific duties of the role in enough detail that DSZ officers can verify these match the position in the permit application. A one-line duty description ("perform assigned duties") is not sufficient for specialist or technical roles.
- Work location in Ukraine: must specify Ukraine as the primary place of work, ideally with city, region, and address. Contracts specifying a work location outside Ukraine are incompatible with a Ukrainian work permit.
- Contract duration: clearly state whether open-ended or fixed-term. If fixed-term, state the end date. The permit runs for the term of the employment contract, up to 2 years for hired workers (Law No. 5067-VI, Art. 42-3); the employer may request a shorter term in the application.
- Probation period: if applicable, stated explicitly. The Ukrainian Labour Code limits probation to 3 months for most positions and 6 months for senior management roles. A probation period beyond these limits is void under Ukrainian law.
- Working hours and schedule: specify the standard working week (40 hours maximum under Ukrainian law) or the applicable schedule if non-standard. Shift work patterns must be documented.
- Reference to Ukrainian Labour Code: the contract must state that employment relations are governed by the Labour Code of Ukraine. A contract governed by the law of a different country does not support a Ukrainian work permit.
Obtaining the Social Insurance Number (РНОКПП) Before Arriving
The РНОКПП (реєстраційний номер облікової картки платника податків) is the Ukrainian individual taxpayer identification number — analogous to a national insurance number. Every person who receives income in Ukraine needs one, and your employer requires it to process your payroll correctly.
For most foreign workers, the РНОКПП is obtained after arriving in Ukraine, at a State Tax Service (ДПС) office. The process requires your passport (original) and takes 1–5 working days. Your employer's HR team typically arranges this shortly after arrival. It is not possible to obtain an РНОКПП from outside Ukraine through standard channels — do not let any agent claim they can arrange one for you from Bangladesh.
If you previously worked in Ukraine and already hold an РНОКПП, verify the number with the tax service before departure — it is permanent and does not expire, but errors in registry records do occur.
Job Description and Permit Category Matching
The employment contract and the work permit application must describe the same position consistently. DSZ officers cross-check these documents for internal consistency. Discrepancies — even minor differences in job title wording or qualification requirements stated in different documents — are grounds for DSZ to request clarification or to reject the application.
For blue-collar and semi-skilled roles, the work permit category must correspond to the КЗПП occupational group for that type of work. Your employer's HR or legal team should confirm the correct КЗПП code before filing and ensure the job description in all documents uses consistent terminology.
Verifying the Work Permit Before You Travel
Once DSZ issues the work permit, your employer sends you a certified copy for the visa file (Resolution No. 118, para. 8). Before booking flights or continuing the visa application, verify the following on the face of the permit:
- Your name: must match your passport exactly — check every part of the name and the transliteration.
- Your passport number: must match your current passport. Renewing your passport after permit issuance requires a DSZ amendment.
- Employer name and ЄДРПОУ: verify against the Unified State Register at usr.minjust.gov.ua. Any discrepancy must be corrected before visa application.
- Permit validity dates: the D-visa application must be submitted before the permit expires. If the permit is approaching expiry due to processing delays, the employer must file a renewal with DSZ first.
- Position title: must match the employment contract. A discrepancy between the permit's position title and the contract creates complications at DMSU during TRP application.
Diploma Nostrification — When It Is Required
Nostrification is the formal recognition of a foreign educational degree by the relevant Ukrainian ministry. It is not part of the DSZ work-permit file (Art. 42-2) and matters for regulated professions.
Nostrification is required when your position involves a regulated profession in Ukraine: medicine, dentistry, pharmacy, nursing, law, teaching in state schools, or engineering for safety-critical and construction applications. It is applied for through the Ministry of Education and Science (МОН) for academic degrees, or through the relevant sectoral ministry for professional licences. Nostrification is a separate process from the work permit and takes 1–6 months. Start it in parallel with the work permit process — not after.
The DSZ file itself needs only your passport pages and photo. Documents a Ukrainian body asks for later need an MFA Bangladesh apostille and a certified translation; check the MFA processing time on its portal. Start document preparation the moment you receive a job offer — waiting until the work permit application is filed adds weeks of unnecessary delay. Your employer's lawyer should provide a document checklist specific to your permit category as soon as the position and timeline are confirmed.
Fake employment documents tied to non-existent or recently dissolved Ukrainian companies are a documented fraud pattern targeting Bangladeshi workers. Verify every employer in the Unified State Register at usr.minjust.gov.ua before signing anything. An employer that cannot provide their ЄДРПОУ code is a red flag. Any agent who claims they can "arrange the work permit directly" without involving a specific Ukrainian company with a verifiable ЄДРПОУ is misrepresenting the process — work permits are applied for by Ukrainian employers at DSZ, not by agents or intermediaries.
Most work permit application issues are preventable with early legal review. Engage an immigration lawyer when: your qualifications are in a regulated profession requiring nostrification; your job title does not have a straightforward КЗПП match; your employment involves multiple work locations or project-based arrangements; or your prior visa history includes any refusal, overstay, or irregular entry. These scenarios require tailored document structuring that goes beyond the standard checklist approach.