How the Employment Document Package Is Structured
The employment document package for a Ukrainian work permit is assembled in two parts: the employer's set and the employee's set. The employer files the work permit application with the DSZ (State Employment Service of Ukraine, Державна служба зайнятості) — the foreign worker does not file directly. However, the foreign worker must supply specific documents to the employer well in advance of the DSZ application date, as missing or improperly formatted worker documents are the most common cause of employer-side filing delays.
Understanding both sets helps you hold your Ukrainian employer accountable and verify the complete package before your visa application is filed.
Document Sets at a Glance
| Employer's Documents | Employee's Documents |
|---|---|
| ЄДРПОУ (state registration certificate) | Passport copy — legalised + Ukrainian translation |
| Company charter (статут), certified copy | Curriculum Vitae (CV), signed |
| Certificate of absence of tax debt | Educational degree(s) — legalised + Ukrainian translation |
| Labour market test documentation (dcz.gov.ua, min. 5 days) | Professional certificates — legalised + translated |
| Vacancy announcement matching permit category | Work experience reference letters |
| Director signature specimen (notarised) | Medical fitness certificate (BMET-approved centre) |
| Draft employment contract | Ukrainian taxpayer number (РНОКПП) if already obtained |
Employer's Document Set — Detailed
| ЄДРПОУ certificate | The employer's state registration certificate showing their Unified State Register identification code (ЄДРПОУ number). Confirms the employer is legally registered and operating. You can independently verify this at usr.minjust.gov.ua — check that the employer name and ЄДРПОУ match exactly what appears on your work permit and employment contract. |
|---|---|
| Company charter (статут) | The employer's founding documents (charter or articles of association), certified copy. DSZ uses this to confirm the company's scope of activities includes the type of work being offered. If the charter does not list the relevant activity type, DSZ may reject the application. |
| Certificate of absence of tax debt | Issued by the State Tax Service — confirms the employer is not in tax arrears. Employers with tax debt may be blocked from filing work permit applications at DSZ. This certificate has a limited validity period (typically 30 days) — it must be fresh at filing time. |
| Labour market test documentation | Evidence that the vacancy was advertised on the National Employment Portal (dcz.gov.ua) for a minimum of 5 working days before the foreign worker application was filed (updated requirement, November 2025). Required evidence: timestamped screenshot of the dcz.gov.ua posting, the posting content, and the employer's identity. A signed statement confirming no qualified Ukrainian candidates were found must also be included. |
| Vacancy announcement | The specific job advertisement used during the labour market test — stating the position title, duties, and qualification requirements. All three elements must be consistent with the employment contract and the work permit application form. Inconsistency across documents is the most common DSZ rejection trigger. |
| Director signature specimen | Notarised signature specimen of the company director authorised to sign the employment contract. Required by DSZ to authenticate the employer's signature on submitted documents. |
Labour Market Test — 5-Day dcz.gov.ua Requirement
As of November 2025, the State Employment Service requires that the primary labour market test evidence be a vacancy published on the National Employment Portal at dcz.gov.ua for a minimum of 5 working days. This replaces the previous practice where employers could satisfy the labour market test with postings on commercial job boards alone.
The evidence package that satisfies this requirement includes:
- A timestamped screenshot of the dcz.gov.ua vacancy posting clearly showing the publication date and the employer's registered name.
- The full text of the posting including position title, duties, qualification requirements, and salary range — these must match the employment contract and permit application.
- A signed employer declaration confirming the vacancy was posted for at least 5 working days and that no qualified Ukrainian candidates were identified through the process.
- Evidence of any candidate screening conducted (interview records, correspondence) — DSZ may request this if the labour market test outcome is questioned.
Employers who advertised on commercial job boards (rabota.ua, work.ua) without the dcz.gov.ua posting as the primary record must update their process for new applications. Commercial board postings may be included as supplementary evidence but are no longer sufficient on their own.
Employee's Document Set — Detailed
| Passport copy (legalised) | Notarised copy of biographical page — legalised through Bangladesh MFA attestation + Ukrainian Embassy apostille, then translated into Ukrainian by a certified translator in Ukraine. The work permit is tied to your specific passport number. If you renew your passport before using the work permit, contact DSZ immediately. |
|---|---|
| Curriculum Vitae (CV) | A professional CV in Ukrainian or English, signed by the worker. Must accurately reflect qualifications and employment history — it is cross-checked against the position requirements stated in the vacancy announcement. Inconsistencies between CV and the stated requirements (e.g., years of experience, education level) will generate DSZ questions. |
| Educational degree(s) | Legalised originals of relevant degrees with certified Ukrainian translation. For skilled and specialist roles, DSZ verifies that your qualification level matches the position's requirements. For regulated professions (medicine, engineering for safety-critical applications), nostrification through the Ministry of Education may additionally be required — start this in parallel, not after. |
| Professional certificates | Trade qualifications, professional licences, or specialist certificates relevant to the role — legalised and translated using the same attestation chain as degrees (Bangladesh MFA → Ukrainian Embassy). |
| Work experience evidence | Employment reference letters or work certificates from previous employers confirming your role, duration, and responsibilities. Particularly important for senior or specialist positions where the job category requires documented experience. Letters should be on company letterhead, signed, and include the employer's contact details for verification. |
| Medical fitness certificate | From a BMET-approved medical centre in Bangladesh (mandatory for workers requiring BMET clearance). Some sectors have additional Ukrainian requirements — see healthcare and food handling notes below. |
| Ukrainian taxpayer number (РНОКПП) | If you already hold a Ukrainian tax number from a previous stay, include a copy. If not, you will need to obtain one after arrival — your employer can assist. The tax number is required for payroll processing and for certain DSZ forms. Obtaining it requires an in-person visit to the Ukrainian tax authority with your passport. |
Medical Certificate Requirements for Specific Sectors
Beyond the standard BMET-approved pre-departure medical, Ukrainian employers in certain sectors require additional certifications:
- Healthcare sector: Employees working in clinical settings, patient care, or medical laboratories must present a medical fitness certificate from a licensed Ukrainian medical institution confirming absence of tuberculosis (chest X-ray), blood-borne diseases, and communicable conditions. This Ukrainian medical check typically happens on arrival, before commencing work, and is arranged by the employer.
- Food handling and hospitality: Workers in food production, processing, catering, or kitchen roles require a Ukrainian medical certificate (санітарна книжка / sanitary book) confirming they are free from conditions that pose a food safety risk. This is obtained in Ukraine from a state medical facility and requires periodic renewal.
- Education sector: Workers in childcare or school settings may be required by the employer to present additional clearance records. Discuss specifics with the employer's HR team before departure.
Employment Contract Requirements
A Ukrainian employment contract submitted to DSZ must meet the requirements of the Ukrainian Labour Code. A contract that omits required elements will fail DSZ review and delay or block the work permit. Verify all of the following before signing:
- Full legal names of both parties: employer's full company name and ЄДРПОУ code; your full name exactly as in your passport — check transliteration letter by letter. "Hossain" vs "Hussain" causes permit rejections.
- Job title matching occupational classifier (КЗПП): the position title must correspond to a code in the Ukrainian National Classifier of Occupations. Generic titles like "specialist" without a КЗПП reference may not pass DSZ review. Ask your employer to confirm the specific КЗПП code for your position.
- Salary stated in UAH: the salary must be in Ukrainian hryvnia and must meet or exceed the statutory minimum for the role category. Contracts stating only a foreign currency or "salary to be agreed" are rejected by DSZ.
- Job duties and description: the contract must describe the specific duties of the role in enough detail that DSZ officers can verify these match both the vacancy announcement and your stated qualifications. A one-line duty description ("perform assigned duties") is not sufficient for specialist or technical roles.
- Work location in Ukraine: must specify Ukraine as the primary place of work, ideally with city, region, and address. Contracts specifying a work location outside Ukraine are incompatible with a Ukrainian work permit.
- Contract duration: clearly state whether open-ended or fixed-term. If fixed-term, state the end date. Work permits are issued for up to 1 year initially — the contract duration must be consistent with or exceed the requested permit period.
- Probation period: if applicable, stated explicitly. The Ukrainian Labour Code limits probation to 3 months for most positions and 6 months for senior management roles. A probation period beyond these limits is void under Ukrainian law.
- Working hours and schedule: specify the standard working week (40 hours maximum under Ukrainian law) or the applicable schedule if non-standard. Shift work patterns must be documented.
- Reference to Ukrainian Labour Code: the contract must state that employment relations are governed by the Labour Code of Ukraine. A contract governed by the law of a different country does not support a Ukrainian work permit.
Obtaining the Social Insurance Number (РНОКПП) Before Arriving
The РНОКПП (реєстраційний номер облікової картки платника податків) is the Ukrainian individual taxpayer identification number — analogous to a national insurance number. Every person who receives income in Ukraine needs one, and your employer requires it to process your payroll correctly.
For most foreign workers, the РНОКПП is obtained after arriving in Ukraine, at a State Tax Service (ДПС) office. The process requires your passport (original) and takes 1–5 working days. Your employer's HR team typically arranges this shortly after arrival. It is not possible to obtain an РНОКПП from outside Ukraine through standard channels — do not let any agent claim they can arrange one for you from Bangladesh.
If you previously worked in Ukraine and already hold an РНОКПП, verify the number with the tax service before departure — it is permanent and does not expire, but errors in registry records do occur.
Job Description and Permit Category Matching
The labour market test, the vacancy announcement, the employment contract, and the work permit application must all describe the same position consistently. DSZ officers cross-check these documents for internal consistency. Discrepancies — even minor differences in job title wording or qualification requirements stated in different documents — are grounds for DSZ to request clarification or to reject the application.
The job description in the vacancy announcement must match the qualification requirements that your degree and experience satisfy. For example: if the announcement states "requires 5 years of engineering experience" but your CV shows 2 years, DSZ will question the match and may require amended documents or a new labour market test period.
For blue-collar and semi-skilled roles, the work permit category must correspond to the КЗПП occupational group for that type of work. Your employer's HR or legal team should confirm the correct КЗПП code before filing and ensure the job description in all documents uses consistent terminology.
Verifying the Work Permit Before You Travel
Once DSZ issues the work permit, your employer sends you a copy or the original. Before booking flights or continuing the visa application, verify the following on the face of the permit:
- Your name: must match your passport exactly — check every part of the name and the transliteration.
- Your passport number: must match your current passport. Renewing your passport after permit issuance requires a DSZ amendment.
- Employer name and ЄДРПОУ: verify against the Unified State Register at usr.minjust.gov.ua. Any discrepancy must be corrected before visa application.
- Permit validity dates: the D-visa application must be submitted before the permit expires. If the permit is approaching expiry due to processing delays, the employer must file a renewal with DSZ first.
- Position title: must match the employment contract. A discrepancy between the permit's position title and the contract creates complications at DMSU during TRP application.
Diploma Nostrification — When It Is Required
Nostrification is the formal recognition of a foreign educational degree by the relevant Ukrainian ministry. It is not required for most employment-based work permit applications — DSZ accepts legalised, translated copies of foreign degrees for non-regulated occupations.
Nostrification is required when your position involves a regulated profession in Ukraine: medicine, dentistry, pharmacy, nursing, law, teaching in state schools, or engineering for safety-critical and construction applications. It is applied for through the Ministry of Education and Science (МОН) for academic degrees, or through the relevant sectoral ministry for professional licences. Nostrification is a separate process from the work permit and takes 1–6 months. Start it in parallel with the work permit process — not after.
The longest lead time items in the employment document package are the legalisation chain (Bangladesh MFA attestation + Ukrainian Embassy apostille — allow 2–4 weeks per document), the BMET-approved medical certificate (1–3 days at an approved centre after scheduling), and the labour market test period (minimum 5 working days at dcz.gov.ua). Start document preparation the moment you receive a job offer — waiting until the work permit application is filed adds weeks of unnecessary delay. Your employer's lawyer should provide a document checklist specific to your permit category as soon as the position and timeline are confirmed.
Fake employment documents tied to non-existent or recently dissolved Ukrainian companies are a documented fraud pattern targeting Bangladeshi workers. Verify every employer in the Unified State Register at usr.minjust.gov.ua before signing anything. An employer that cannot provide their ЄДРПОУ code is a red flag. Any agent who claims they can "arrange the work permit directly" without involving a specific Ukrainian company with a verifiable ЄДРПОУ is misrepresenting the process — work permits are applied for by Ukrainian employers at DSZ, not by agents or intermediaries.
Most work permit application issues are preventable with early legal review. Engage an immigration lawyer when: your qualifications are in a regulated profession requiring nostrification; your job title does not have a straightforward КЗПП match; your employment involves multiple work locations or project-based arrangements; or your prior visa history includes any refusal, overstay, or irregular entry. These scenarios require tailored document structuring that goes beyond the standard checklist approach.